Keeping track of council assets involves more than maintaining a list of what the council owns. Inspections, maintenance, defects and supporting records all contribute to effective oversight and informed decisions.
When this information is spread across spreadsheets, paper files and individual staff members’ knowledge, it can be difficult to establish what needs attention and demonstrate what action has been taken.
Bringing records and maintenance together
Civic.ly is an asset management platform designed for parish, town and community councils, developed by the team behind Scribe. It brings asset records, mapping, inspections and maintenance tasks together in one place, covering facilities such as playgrounds, community buildings, cemeteries and open spaces.
Features include AI-assisted asset registration from photographs, inspection checklists, recurring maintenance schedules and a mobile app that enables staff to record inspections, report defects and capture photographic evidence on site.
Supporting oversight and assurance
For councils, centralised records can make it easier to monitor outstanding work, retain knowledge when staff change and provide evidence of completed inspections and maintenance.
From an internal audit perspective, the value lies in a clear trail showing what was checked, what issues were identified and how they were addressed. Software can support this process, alongside appropriate professional inspections, reliable information and management follow-up.
To explore the platform or arrange a demonstration, visit www.civic.ly.